Document Management

With identity theft being a multibillion dollar industry around the world, it is more important than ever to protect yourself and your client's information. All it takes is one or two pieces of personal information from your rubbish for a thief to steal your identity.

Banks, hospitals and financial companies are all well-known sources of confidential information that must be shredded to preserve client confidentiality. However, the responsibility for managing the disposal of confidential documents is high priority in all industries. Shareholders, investors and internal staff are all motivated to obtain access to confidential information. A systematic document shredding process has become a standard part of file and document management programs in many large corporations.

Document Destruction is a simple and effective way to completely dispose of all personal, private and confidential information.

Any company that provides a service where there is a expctation of privacy is legally required under the Privacy Act 1993, to take all reasonable steps to ensure that privacy is protected. When confidential information needs to be disposed of, the most secure method is the complete destruction of the document. Document shredding allows companies to quickly and efficiently destroy documents.

The NZSA has a Code of Practice that requires members to be independently audited against the Code every two years. This audit covers not only the process of ensuring the security of the documents once collected, but also includes the requirement that any staff involved in the process are licensed under the new Private Security Personnel and Private Investigators Act 2010.

Although not mandatory under the Code of Practice, normal practice and expectations are for the shredded ducuments to be recycled, and this is recommended in the Code.